ARTICLE
I
Name and Object
Section I.
This association shall be called “Young Scandinavians
Club.”
Section 2.
It shall be a non-political, non-profitable association without
responsibility
to any one person. Its object is to bring together Scandinavians
residing in
the United States to promote better understanding between their native
lands
and their adopted country; and further, to promote social activities
leading
to the above ends. All activities by the Club must be run in the name of
the
Club.
ARTICLE II
Government
SECTION 1.
The government of this association shall be vested in an Executive
Committee,
consisting of eleven members and a Board of Trustees, consisting of
six members.
The Executive Committee positions shall be: President, Vice President,
Master
of Ceremonies, Treasurer, Secretary, Clear Lake Cabin Manager, Supply
Officer,
Sergeant-at-Arms, Editor, Activities Director, Lake Tahoe Cabin
Manager.
The Board of Trustees shall elect a Chairman and a Secretary from its
members.
SECTION 2.
The Executive Committee shall jointly govern the affairs of the Club,
however,
the Committee Members are responsible to the
President and he in return is responsible to the General Meeting
(Assembly).
SECTION 3.
It will be the President’s duty to call the Committee to meetings
when
necessary. It will be the President’s duty to sign all contracts,
also
it will be required that there be two signatures on all contracts;
however,
no two persons related by marriage or any other way shall sign the same
contract.
SECTION 4.
It will be the Vice President’s duty to assist the President and
to assume
the duties of president in the latter’s absence.
SECTION 5.
It will be the duty of the Master of Ceremonies to plan and organize all
club
parties. The Master of Ceremonies is second to succeed to the
presidency.
SECTION 6.
The Treasurer is responsible for all financial matters of the Club and
it will
be the Treasurer’s duty to collect the dues and keep a written
account
of the Club’s finances, accompanied by vouchers.
SECTION 7.
It will be the Secretary’s duty to keep reports of all Club
meetings
and Committee meetings. The Secretary is responsible for all
correspondence
pertaining to the Club. It also is the responsibility of the Secretary
to give
a short report at the regular meetings of the Club’s activities
upon
request of any member of the Club from the floor.
SECTION 8.
The Clear Lake Cabin Manager will be responsible for the operation,
management,
maintenance and care of the summer cabin and all equipment thereto
pertaining.
The Clear Lake Cabin Manager will also be responsible for sports and
entertainment
activities at the summer cabin. The Clear Lake Cabin Manager may select
a permanent
committee, to assist in cabin duties. The Cabin Chairman may also
request the
Sergeant-at-Arms to assist him in his duties.
SECTION 9.
It will be the responsibility of the Supply Officer to maintain and
replenish
all Club property pertaining to the Club’s San Francisco meetings
and
activities and to assist the Clear Lake Cabin Manager.
SECTION 10.
It will be the duty of the Sergeant-at-Arms to enforce Robert’s
Rules
of Order at all meetings. The Sergeant-at-Arms shall also assist the
Clear
Lake Cabin Manager.
SECTION 11.
It will be the duty of the Editor to plan and organize all matters
concerning
the Club’s newspaper and bulletins.
SECTION 12.
The Activities Director will be responsible for sports and touring
activities,
excepting activities at the Club’s cabins.
SECTION 13.
The Lake Tahoe Cabin Manager will be responsible for the operation,
management,
maintenance and care of the Lake Tahoe Cabin.
SECTION 14.
The duly elected members of the Executive Committee shall constitute the
policy
making body and officers of the corporate Young Scandinavians Club.
SECTION 15.
Sub-committees may be appointed by the Executive Committee, however, the
responsibility
still remains with the Executive Committee.
SECTION 16.
All expenditures must be approved by the Executive Committee.
SECTION 17.
In regard to the removal of members of the Executive Committee, at least
six
votes of the Executive Committee shall be required to place the matter
before
the membership at large at a meeting called in the manner set forth
hereinafter.
SECTION 18.
Any member of the Executive Committee can be removed from office by a
majority
vote of members present at any general or special meeting, providing it
has
been included on the general agenda.
SECTION 19.
The Board of Trustees will consist of six members. None of these can be
current
members of the Executive Committee, although each must have served a
full term
on the Executive Committee and been an active member for the previous
three
years.
SECTION 20.
Board of Trustees members will be elected for a period of three years.
Each
year two positions will be available. Should a vacancy occur, a new
board member
will be elected to fulfill the unexpired term at the next general
meeting held
for election purposes.
SECTION 21.
It will be the Board of Trustee’s duty to control all of the
Club’s
investments of over $1000.
SECTION 22.
It will also be the responsibility of the Board of Trustees to approve
all
building and/or reconstruction of property owned by the Club.
SECTION 23.
All financial records and property inventories of the Club may be
audited at
any time. An audited statement of inventories and finances must be made
at
the close of each fiscal year to be presented by the Board of Trustees
at the
Annual Meeting. |
ARTICLE III
Meetings
SECTION 1.
The Annual Meeting shall be called during the month of February of each
year
by a written notice, including agenda to each member fourteen days
prior
to the date of the meetings. Any and all other special meetings
required
by these By-Laws to be called shall be called, in the same manner as
required
for the Annual Meetings, save and except in the case of an emergency,
said
emergency to be determined by the Executive Committee and the Board of
Trustees.
Then a meeting may be called on two days’ written
notice
SECTION 2.
Club officers shall be elected at the Annual Meeting. Each officer shall
be
elected by a simple majority on a separate ballot. Term of office shall
be
one year. For the office of treasurer, the maximum consecutive tenure
shall
be two years.
SECTION 3.
Two Board of Trustees members shall be elected each year for three year
terms.
The Board elects a Chairperson and a Secretary from their six
members.
SECTION 4.
Members not present at the Annual Meeting can be elected to office,
provided
that they have been notified in advance and consented in writing to have
their
names placed on the ballot.
SECTION 5.
The retiring Executive Committee is responsible for all the activities
of the
Club until the first meeting after the Annual Meeting, when the new
officers
shall assume responsibility.
SECTION 6.
It will be the responsibility of the Executive Committee to fill any
vacancy
which may arise in the committee.
SECTION 7.
General meetings shall be called upon request by any one of the
following.
a. Four members of The Board of Trustees.
b. Six members of the Executive Committee.
c. Twenty-five members.
d. Any member ejected from the Club (see Article IV, Section 5), said
request
must be in writing and sent to members of the Executive Committee and
the Board
of Trustees. The President is responsible to call the General Meeting
within
three weeks after said request.
SECTION 8.
Fifteen members shall constitute a quorum for the transaction of
business.
ARTICLE IV
Membership
SECTION 1.
Qualified for membership are:
a. Citizens of the Scandinavian countries (Denmark, Finland, Iceland,
Norway,
Sweden);
b. Persons born in Scandinavia;
c. Persons having at least one Scandinavian born parent, grandparent or
great-grandparent.
d. Persons who have lived at least six (6) months in Scandinavia;
e. Persons who speak one of the Scandinavian languages;
f. The spouse of a member.
SECTION 2.
A person may become a member at any Club meeting after filing an
application,
agreeing to the By-Laws of the Club and paying annual dues. However, the
application
is subject to approval by the Executive Committee.
SECTION 3.
The dues shall be determined by the Executive Committee and voted upon
at the
annual meeting. There shall be two membership categories: Family and
Single.
A family is defined as a married couple or a single parent with children
under
18 years of age. Children 18 and over are considered adults.
SECTION 4.
The Executive Committee will have the power to remove a member from the
Club
if the member is destroying the general welfare of the Club. However,
the member
who is being removed has the right to request a general meeting and
there place
his case before the membership for a vote. Simple majority vote will
govern.
ARTICLE V
Change in By-Laws
SECTION 1.
Changes in By-Laws may be proposed by any one of the following:
a. Board of Trustees.
b. Executive Committee.
c. Twenty-five members.
SECTION 2.
Proposed changes shall be presented to the members in writing ten days
prior
to the meeting.
SECTION 3.
Changes in the By-Laws will require approval by two-thirds of members
present.
ARTICLE VI
Termination of the Club
SECTION 1.
Termination of the Club can be made at the Annual or any special General
Meeting
if two-thirds of the members present so request by their votes. Any
surplus
in the treasury shall be turned over to a charity agreed upon by the
members
present.
- - - - - -
The Young Scandinavians Club originated August 19th,
1950.
These By-laws were amended at a special general meeting on September
17th,
1959.
Annual Meeting, February 14th, 1961
Art. II and Sec. 10
Special Meeting, August 1st, 1961
Art. II Sec. 16 and Art. III Sec. 8
Annual Meeting, February 6th, 1963
Art. II Sec. 1, 18, 19
Special Meeting, November 30th, 1964
Art. II Sec. 1, 8, 11, 15, 18, 19 and Art. III Sec. 3
Annual Meeting, February 18th, 1965
Art. I Sec. 2 and Art. IV Sec. 1
Annual Meeting, February 15th, 1966
Art. IV Sec. 3
Annual Meeting, February 14th, 1967
Art. III Sec. 3
Special Meeting, January 11th, 1968
Art. II Sec. 11-15 eliminated, Art. II Sec. 18, 19, 20, 21,
22 and Art. III Sec. 1-7a, d
Special Meeting, November 13th, 1969
Art. IV Sec. 2, 3
Annual Meeting, February 10th, 1976
Art. IV Sec. 1c, 3
Annual Meeting, February 8th, 1977
Art. IV Sec. 3
Annual Meeting, February 12th, 1980
Art. II Sec. 20
Annual Meeting, February 8th, 1983
Art. IV Sec. 3
Annual Meeting, February 11th, 1986
Art. II Sec. 8 and Art. II Sec. 9, 10 and Art. IV Sec. 2
Annual Meeting, February 10th, 1989
Art. IV Sec. 3
Annual Meeting, February 7th, 1992
Art. IV Sec. 3
Annual Meeting, February 7th, 1997
Art. II Sec. 13, 18-20 and Art. IV Sec. 3
Annual Meeting, February 4th, 2005
Art. II Sec. 19 and Art. IV Sec 1c |
